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Upcoming Spring Break Deadlines

Mark Your Calendars and Keep These Dates on Your Radar!

The following information talks about very important deadlines and dates for your upcoming Spring Break trip, you do not want to miss! Do not get left behind, remember to make those monthly payments.

2021 IST Spring Break Trip Deadlines

December 31st – Last Chance to Correct Your Registered Name: Once ticketing starts college Spring Break travelers will be charged additional fees to correct their name. All travelers are required to register using their legal name as it appears on their Government Issued Photo ID (i.e. – valid passport (required for international travel) or state-issued photo REAL ID – Deadline of October 1, 2020, has now been extended due to circumstances resulting from the COVID-19 pandemic and the national emergency declaration, the Department of Homeland Security is extending the REAL ID enforcement deadline by a year.) The new deadline for REAL ID enforcement is October 1, 2021. Starting 10/1/21 every state and territory resident will need to present a REAL ID compliant license/photo ID, boarding commercial aircraft for domestic travel). The name listed on your registration will be the same name we submit to the Airlines or Bus Company to issue your airline or bus tickets. You will be denied boarding if you do not have the proper travel documentation and/or the legal name on your photo ID does not match your travel documents.

December 1st – Pending Move Starts:
Due to COVID-19, the November 1st Pending Move Deadline has been extended to December 1, 2020. What Is Pending Move? When an Active traveler has not met the minimum payment requirements (per IST Spring Break Terms and Conditions) they are moved into an unconfirmed Pending status. Meaning you will no longer have a guaranteed spot on the trip and will be subject to late fees. Our system will automatically change your account status on 12/1/20, from Active to an unconfirmed Pending status. If you do not have a total amount of $250.00 worth of payments paid into your account by end of the business day on November 31, 2020.

  • EXAMPLE: If you have only paid the $150 non-refundable registration deposit, then you need to make an additional payment of no less than $100. If you have paid the $150 deposit plus one payment of $50 then you need to make an additional $50 payment. Please look at your most current emailed invoice/statement or log in to your online account at www.gradweek.com (My Account) to view your ‘Current Account Summary’ and payment history. NO PAYMENTS BY PHONE ACCEPTED!

January 15th – 
FINAL PAYMENT DEADLINE: Any traveler account not paid in full (showing a $0 balance) by the end of the business day of 3/1 will be automatically canceled from the trip and penalty fees will apply. There are NO exceptions or extensions to this deadline! Your account balance must be $0 before the end of the business day on March 1st to avoid auto-cancellation from the trip.

  • Waitlist Starts: Any traveler that registers or reinstates (including pending status) on or after this date must pay-in-full plus a $40.00 Late Fee at the time of registering or reinstating. Travelers will also automatically be placed on the ‘Waitlist’ until air, bus, and/or rooming availability (first come, first serve) can be determined; this process typically takes 2 weeks (unless noted otherwise). If trip space does become available, you will receive a ‘Confirmation Invoice’ by e-mail notifying you that you are now ‘Active’ on the trip.


February 1st – All Rooming Assignments Due: Shortly after final payment has occurred, it is the traveler’s responsibility to contact their group’s Campus Ambassador for information on WHEN and HOW their group’s rooming will be handled. IST Spring Break highly recommends that each group holds a rooming meeting, whether it is in person or virtual (webinar, Zoom, group chat, email, etc.). This will make it much easier for travelers to know who is rooming with whom and of any rooming issues, like occupancy fees.  It is each traveler’s responsibility to make sure they have friends whom they can room with for the trip, from the moment of registering, and reconfirming with their friends again before the Final Payment Deadline. Travelers are also responsible for making sure they select people whom they will get along with and have the required number of people in their room (4 per room/2 per bed for the Bahamas, Hawaii, Puerto Rico, and 3 per room for Mexico; unless noted otherwise) to avoid incurring additional hotel occupancy fees. Travelers that room in an under-occupancy room will be charged Hotel Occupancy Fees and must pay their incurred occ. fees by no later than February 15th (paid occ. fees do not guarantee one bed per traveler). 

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