The following information talks about very important deadlines and dates for your upcoming Spring Break trip, you do not want to miss! Do not get left behind, remember to make those monthly payments.
February 15th – Any traveler that registers or reinstates (including pending status) on or after this date must pay-in-full plus a $40.00 Late Fee at the time of registering or reinstating. Travelers will also automatically be placed on the ‘Waitlist’ until air, and/or rooming availability (first come, first serve) can be determined; this process typically takes 2 weeks (unless noted otherwise). If trip space does become available, you will receive a ‘Confirmation Invoice’ by e-mail notifying you that you are now ‘Active’ on the trip.
March 1st – FINAL PAYMENT DEADLINE: Any traveler account not paid in full (showing a $0 balance) by the end of the business day of 3/1 will be automatically canceled from the trip and penalty fees will apply. There are NO exceptions or extensions to this deadline! Your account balance must be $0 before the end of the business day on March 1st to avoid auto-cancellation from the trip.
April 1st – All Rooming Assignments Due: Shortly after final payment has occurred, it is the traveler’s responsibility to contact their group’s Campus Ambassador for information on WHEN and HOW their group’s rooming will be handled. IST Spring Break highly recommends that each group holds a rooming meeting, whether it is in person or virtual (webinar, Zoom, group chat, email, etc.). This will make it much easier for travelers to know who is rooming with whom and of any rooming issues, like occupancy fees. It is each traveler’s responsibility to make sure they have friends whom they can room with for the trip, from the moment of registering, and reconfirming with their friends again before the Final Payment Deadline. Travelers are also responsible for making sure they select people whom they will get along with and have the required number of people in their room (4 per room/2 per bed for the Bahamas, Hawaii, Puerto Rico, and 3 per room for Mexico; unless noted otherwise) to avoid incurring additional hotel occupancy fees. Travelers that room in an under-occupancy room will be charged Hotel Occupancy Fees and must pay their incurred occ. fees by no later than April 30th (paid occ. fees do not guarantee one bed per traveler).