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Upcoming Spring Break Deadlines

Mark Your Calendars and Keep These Dates on Your Radar!

The following information talks about very important deadlines and dates for your upcoming Spring Break trip, which you do not want to miss! Do not get left behind, remember to make those monthly payments.


2022 IST Spring Break Trip Deadlines

 

December 1st – Pending Move Starts: What Is Pending Move? When an Active traveler has not met the minimum payment requirements (per Terms and Conditions) by the November 30, 2021 deadline, is moved into an unconfirmed Pending status. Meaning you will no longer have a guaranteed spot on the trip and will be subject to late fees and any price increases. Our system will automatically change your account status on 12/1/21, from Active to an unconfirmed Pending status. If you do not have a total amount of $250.00 worth of payments paid into your traveler account by end of the business day on November 30, 2021.

  • Example: If you have only paid the $150 non-refundable registration deposit, then you still owe an additional payment of no less than $100. If you have paid the $150 deposit plus one payment of $50, then you need to make an additional $50 payment by 11/30/21. Please look at your most current emailed invoice/statement or log in to your online account at www.gradweek.com (under ‘My Account’) to view your ‘Current Account Summary’ and payment history. NO PAYMENTS ACCEPTED OVER THE PHONE!

December 14th – Any traveler that registers or reinstates (including pending status) on or after this date must pay in full plus a $40.00 Late Fee at the time of registering or reinstating. Travelers will also automatically be placed on the ‘Waitlist’ until air,  and/or rooming availability (first come, first serve) can be determined; this process typically takes 2 weeks unless noted otherwise. If trip space does become available, you will receive a ‘Confirmation Invoice’ by e-mail notifying you that you are now ‘Active’ on the trip.

January 14th – FINAL PAYMENT DEADLINE: Any traveler account not paid in full (showing a $0 balance) by the end of the business day of 1/14/22 will be automatically canceled from the trip and penalty fees will apply. There are NO exceptions or extensions to this deadline! Your account balance must be $0 before the end of the business day on January 14th to avoid auto-cancellation from the trip.

  • Waitlist Starts: Any traveler that registers or reinstates (including pending status) on or after this date must pay in full plus a $40.00 late fee at the time of registering or reinstating. Travelers will also automatically be placed on the ‘Waitlist’ until air, bus, and/or rooming availability (first come, first serve) can be determined; this process typically takes 2 weeks (unless noted otherwise). If trip space does become available, you will receive a ‘Confirmation Invoice’ by e-mail notifying you that you are now ‘Active’ on the trip.

February 1st – All Rooming Assignments Due: Shortly after final payment has occurred, it is the traveler’s responsibility to contact their group’s Campus Ambassador for information on WHEN and HOW their group’s rooming will be handled. IST Spring Break highly recommends that each group holds a rooming meeting, whether it is in person or virtual (webinar, Zoom, group chat, email, etc.). This will make it much easier for travelers to know who is rooming with whom and of any rooming issues, like occupancy fees.  It is each traveler’s responsibility to make sure they have friends whom they can room with for the trip, from the moment of registering, and reconfirming with their friends again before the Final Payment Deadline. Travelers are also responsible for making sure they select people whom they will get along with and have the required number of people in their room (4 per room/2 per bed for the Bahamas, Hawaii, Puerto Rico, and 3 per room for Mexico; unless noted otherwise) to avoid incurring additional hotel occupancy fees. Travelers that room in an under-occupancy room will be charged Hotel Occupancy Fees and must pay their incurred occ. fees by no later than February 28th (paid occ. fees do not guarantee one bed per traveler). 

 

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